United States · Small fleets
Taxi Dispatch Software for Small Fleets (5–20 Vehicles)
Quick answer
For US small-fleet taxi, limo and black-car operators running 5–20 vehicles, Taxi Web Design delivers a complete dispatch platform — console, branded iOS and Android apps, driver app, booking site, CRM, corporate billing — for a one-time $8,500 setup with zero per-trip commission. That replaces $300–$1,000/month in typical SaaS spend (Autocab, iCabbi, TaxiCaller, Limo Anywhere, Yelowsoft) and reaches payback in roughly 12–18 months. Apps ship under your own Apple and Google developer accounts, so you own the customer relationship permanently.
At a glance
- One-time $8,500 platform cost — no monthly per-vehicle fees
- 0% per-trip commission — 100% of every fare stays with you
- Branded passenger + driver apps under your own developer accounts
- Corporate accounts, cost centres, PDF invoicing built in
- Stripe / Square / PayPal integration — your merchant account, your money
- TLC-, CPUC- and city licence-friendly record keeping (New York, LA, Chicago, Miami, Boston)
- Migrate from Autocab / iCabbi / Limo Anywhere in 7–14 days
- Payback vs typical SaaS in ~12–18 months on a 10-vehicle fleet
Side-by-side comparison
| Criterion | Taxi Web Design | Typical US Small Fleets (5–20 vehicles) SaaS competitor |
|---|---|---|
| Pricing model | One-time $8,500 · unlimited vehicles + drivers | TaxiCaller / Autocab / Limo Anywhere$25–$40 per vehicle per month + $500–$3,000 setup + add-ons |
| 3-year total cost (10 vehicles) | $8,500 | Typical US SaaS$10,800–$14,400 + per-SMS + app-store add-ons |
| Per-trip commission | 0% | Ride-hailing marketplaces10–25% per trip |
| App ownership | Your Apple + Google developer accounts | Most SaaS vendorsVendor's accounts — you lose them on churn |
| Corporate billing | Included — cost centres, PDF invoices, on-account | Legacy vendorsOften a paid add-on ($99–$299/month) |
| Setup time | 7–14 days | Legacy on-prem6–12 weeks |
Why the small-fleet math is unbeatable
For a 10-vehicle US operator, the two dominant SaaS models cost roughly the same in the first year — around $3,600–$5,000 — and start diverging sharply from year two. Per-vehicle SaaS at $30/vehicle/month costs $3,600/year in year one and every year after; add branded apps and corporate billing and it climbs past $6,000. Ride-hailing-style commission platforms cost nothing up-front but skim 15–25% of every fare, which on $500,000 annual revenue means $75,000–$125,000 disappearing every year. A one-time platform purchase at $8,500 pays back inside 18 months against SaaS and inside three months against commission-based platforms — and every dollar after that stays with you.
Built for the way small US fleets actually run
Small fleets don't have a full-time dispatcher, a compliance officer or an in-house developer. Taxi Web Design's dispatch console is designed to be run from a phone or laptop by an owner-operator: auto-dispatch that just works, tap-to-accept driver app, a booking widget you paste into your existing website, a customer portal that captures repeat business, and PDF invoices your corporate clients accept without argument. Payment flows through your existing Stripe, Square or PayPal — the money hits your bank account directly, not the vendor's.
Compliance for TLC, CPUC and city licences
The platform captures the records US regulators actually ask for during audits: driver TLC / CPUC numbers, vehicle plates and inspection dates, trip logs with pickup and drop-off timestamps, fare receipts, complaint records and drug-and-alcohol testing status. Cities with tighter requirements — New York TLC, Chicago BACP, Boston Hackney, Miami-Dade, Washington DC — have all been rolled out on the platform with the exact record-retention windows the local regulator uses.
Frequently asked questions
Is Taxi Web Design cheaper than TaxiCaller for a 10-vehicle US fleet?
In year one they're roughly comparable ($8,500 one-time vs about $3,000–$4,000 in TaxiCaller subscription and add-ons). From year two onward Taxi Web Design costs zero while TaxiCaller keeps charging annually, so over three years the one-time model is typically 40–60% cheaper on a 10-vehicle fleet — plus you own the apps.
How does it compare to Limo Anywhere for black-car operators?
Limo Anywhere is a strong product but priced per user with add-on modules for reservations, driver app, farming and invoicing. Small operators typically end up between $200–$600/month plus per-trip processing. Taxi Web Design bundles the equivalent modules into the one-time platform cost and settles payments directly to your merchant account.
Can I keep my current phone number, brand and website?
Yes — everything remains under your brand. The platform is fully white-labelled: your domain, your colours, your logo, your phone number for dispatch, your Apple and Google developer accounts hosting the apps. Customers only see your brand.
How fast can a 15-vehicle operator go live?
Two weeks is typical. Week one: kick-off, brand assets, fare rules, driver onboarding. Week two: soft launch on one shift, then full cutover. Migrating a customer database and open reservations from an existing SaaS (Autocab, iCabbi, Limo Anywhere) adds about 3–5 days for data mapping.
What if I want to grow past 20 vehicles?
The platform is unlimited by seats, drivers and vehicles — the $8,500 is a one-time platform license, not a subscription that scales with fleet size. Operators running 40, 80 and 150 vehicles are all on the same platform license.
Book a live demo
30-minute walkthrough of the dispatch console, branded apps and booking widget — set up for a US Small Fleets (5–20 vehicles) operator profile.