School transport is the most safety-critical vertical in private hire. Drivers need enhanced DBS and safeguarding training, vehicles need annual inspections, routes need parent visibility, attendance needs auditable logging and invoicing needs to be per-school per-term. Generic dispatch software treats these as nice-to-haves; for school transport they're contract-breakers. Taxi Web Design ships safeguarding-grade tracking, a dedicated parent app, route management with live attendance and per-school termly invoicing — purpose-built for the operators who move children to and from school every day.
Purpose-built features for School Transport Providers
Safeguarding Vault
Per-driver enhanced DBS, safeguarding training, paediatric first aid and SEND-trained certificate tracking with auto-blocking when any document expires.
Parent App
Live route tracking, boarded/alighted notifications with timestamps, in-app messaging with the school transport team and emergency contact escalation.
Route Management
Multi-stop home-to-school routes with sequenced pickups, attendance per stop, route-swap on absences and dynamic re-routing on traffic incidents.
Attendance & Audit Logs
Every boarded/alighted event auto-logged with timestamp and GPS. Daily and termly attendance reports per child, per route, per school.
Per-School Invoicing
Termly consolidated invoices per school with daily attendance, late-pickup exceptions, incident reports and per-child cost — audit-ready.
Incident Reporting
Driver one-tap incident report (medical, behavioural, road) auto-escalates to school transport team with timestamp, GPS and photo evidence.
Why this vertical is different
One safeguarding incident, one missed safeguarding renewal or one unclear attendance record can end a school contract — and a local-authority audit can end your business. Our driver vault tracks enhanced DBS expiry, safeguarding training certificates, paediatric first aid, vehicle safety inspections and SEND-trained competence per driver, blocking dispatch the moment any document expires. The parent app shows live route progress, marks each child boarded and alighted with timestamps, and sends instant push notifications. Per-school termly invoices include daily attendance logs, late-pickup exceptions and incident reports — exactly what bursars audit you on.
How it works in production
From first booking to monthly invoice — every step automated.
Contract onboarded
School/local authority contract loaded. Routes, children, parents, schools and SEND requirements imported. Safeguarding-vault checked for assigned drivers.
Route operated
Driver follows sequenced multi-stop route. Boards each child, parents receive push notification, attendance auto-logged with GPS timestamp.
School notified
School transport team sees live route progress, attendance per child and ETA — proactive notification if any delay or incident occurs.
Incidents handled
Driver one-tap reports incidents with photo/GPS. Auto-escalates to school and emergency contacts. Full audit trail captured for the safeguarding lead.
Invoiced termly
Per-school invoice with daily attendance, late-pickup exceptions, incident reports and per-child cost — delivered to the bursar for one-click reconciliation.
Included in every School Transport Providers plan
What Our Clients Say
Real 5-star reviews from verified customers on Trustpilot.
Working with Mr Sunil — transformative experience
"Working with Mr. Sunil has been a transformative experience for our limo dispatch and SEO marketing efforts. The dispatch system he implemented is intuitive and efficient, streamlining our booking and driver management processes. On the SEO front, we've seen a noticeable improvement in our online visibility and customer engagement. Highly recommend."
One of the best decisions we've made
"Working with Mr. Sunil has been one of the best decisions we've made. From day one, he understood exactly what our limo business needed and delivered more than we expected. The new web booker is clean, fast, and simple for our clients to use — and it's already making a difference in our daily bookings."
Professional, responsive and detail-focused
"I've worked with their team on both britishairportcars.co.uk and sutton-express-cars.co.uk — web booker setup, web-based dispatch, branding, and SEO for taxi and airport transfer websites. Professional, responsive, and detail-focused service that elevated both sites. Highly recommended."
A solid partner — sharpened our digital presence
"Their team is hands-on and proactive, helping us sharpen our digital presence and push our branding to the next level. They've handled everything from marketing strategy to online visibility with real professionalism. Sunil, in particular, has been outstanding — always responsive and on point."
Real value — streamlined our digital solutions
"We're extremely happy! They've been working relentlessly on both the digital marketing and branding sides for my company. Their team has delivered real value — streamlining our digital solutions and strengthening our brand recognition. Highly recommend if you want serious results."
The firm to work with
"Taxi-webdesign.com is the firm to work with if you want to keep up to high standards. The professional workflows they stick to result in exceptional quality. Important — they help you think with the business logic of your application. Great skills, good communication, and happy with the results."
Frequently asked questions
Specifically about school transport providers — not generic dispatch.
Also built for adjacent verticals
Ready to run your school transport providers on a platform built for it?
20-minute live demo on your fleet size, your vehicle mix and your billing requirements — with a guided migration from your current system.
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