Fleet Operations
Fleet Management Software Built for Paid Passenger Transport
GPS tracking, preventive maintenance, compliance vault, fuel monitoring and driver behavior — purpose-built for taxi, limo and ride-hailing fleets and tightly integrated with dispatch, billing and the driver app.
What is fleet management software?
Fleet management software is the operational system of record for every vehicle, driver, document and dollar in a transportation fleet. It answers four questions every operator asks daily: where is the vehicle, who's driving it, is it legal to be on the road right now, and is it making money?
For paid passenger transport — taxi, limo, livery, ride-hailing — generic fleet tools fall short. They don't understand TLC medallions, TfL operator licenses, livery insurance limits, per-trip revenue, dispatch availability or driver tip income. Our platform was built for these workflows from day one and shares a single database with dispatch and billing, so a vehicle going out for service automatically becomes unavailable to dispatch and a driver's expired hack license blocks shift start.
Who it's for
Taxi companies running 10 to 1,000 vehicles. Limo and chauffeur operators tracking premium vehicle classes and corporate utilization. Ride-hailing startups managing rented-out fleets. Multi-city groups that need consolidated reporting across markets. Insurers and lenders looking for verified telematics evidence.
Every fleet workflow in one place
From the vehicle on the road to the compliance certificate in the cabinet.
Live GPS Fleet Tracking
See every vehicle on a single live map with speed, heading, idle time, geofence breach alerts and 90-day historical playback for incident review.
Preventive Maintenance
Service schedules by mileage or hours, automatic work-order generation, parts inventory, and downtime cost tracking per vehicle.
Document & Compliance Vault
Vehicle registration, insurance, inspections, driver licenses, medicals — auto-expiry alerts 30/14/7 days out so nothing lapses.
Fuel & Expense Tracking
Fuel card integration, MPG per vehicle, exception alerts for unusual fills, and trip-level cost-per-mile calculations.
Driver Management
Hours-of-service, behavior scoring (harsh braking, speeding, idling), shift planning, and earnings statements in one place.
Safety & Incidents
Crash detection, panic button, dashcam integration, post-incident report workflow with photos, witnesses and insurance handoff.
Utilization Reports
Revenue per vehicle, miles per shift, idle ratio, top earners, money-losers — the data you need to right-size the fleet.
Mixed-Fleet Support
Sedans, SUVs, vans, EVs and accessibility vehicles — assign by class, track charging, and surface the right vehicle for each job.
How fleet management software works
- 1
Vehicles onboarded
Each unit is added with VIN, registration, insurance, permits, vehicle class, maintenance history and assigned driver. Bulk import from spreadsheet or your previous system in one pass.
- 2
Telematics streaming
GPS pings every 10–60 seconds via the driver app or an OBD/hardwired device. Speed, idle, harsh braking and geofence events are calculated in real time.
- 3
Compliance monitored
Document expiry watcher fires alerts at 30/14/7/1 days. Drivers see their own expiring docs in the app and can upload renewals from the phone camera.
- 4
Maintenance triggered
Mileage or date hits a threshold, a work order opens automatically, the vehicle is flagged unavailable for dispatch during the booked service window, and the operations manager is notified.
- 5
Behavior scored
Drivers receive a weekly score with coaching tips. Repeat unsafe behavior triggers manager review. Insurance carriers see verified scores and adjust premiums.
- 6
Reports delivered
Daily, weekly and monthly dashboards show revenue per vehicle, utilization, top earners, money-losers, fuel spend and incident counts — exportable to QuickBooks, Xero or CSV.
Why operators choose our fleet platform
- Cut maintenance costs 18–25% by catching issues before they become breakdowns
- Reduce fuel spend with driver behavior coaching and route optimization
- Stop revenue leakage from expired permits and missed inspections
- Replace 3–4 disconnected tools (GPS, maintenance, fuel, HR) with one platform
- Insurance discounts of 10–20% with verified telematics data
- Audit-ready compliance — DOT, TLC, TfL, PUC reports generated in one click
What Our Clients Say
Real 5-star reviews from verified customers on Trustpilot.
Working with Mr Sunil — transformative experience
"Working with Mr. Sunil has been a transformative experience for our limo dispatch and SEO marketing efforts. The dispatch system he implemented is intuitive and efficient, streamlining our booking and driver management processes. On the SEO front, we've seen a noticeable improvement in our online visibility and customer engagement. Highly recommend."
One of the best decisions we've made
"Working with Mr. Sunil has been one of the best decisions we've made. From day one, he understood exactly what our limo business needed and delivered more than we expected. The new web booker is clean, fast, and simple for our clients to use — and it's already making a difference in our daily bookings."
Professional, responsive and detail-focused
"I've worked with their team on both britishairportcars.co.uk and sutton-express-cars.co.uk — web booker setup, web-based dispatch, branding, and SEO for taxi and airport transfer websites. Professional, responsive, and detail-focused service that elevated both sites. Highly recommended."
A solid partner — sharpened our digital presence
"Their team is hands-on and proactive, helping us sharpen our digital presence and push our branding to the next level. They've handled everything from marketing strategy to online visibility with real professionalism. Sunil, in particular, has been outstanding — always responsive and on point."
Real value — streamlined our digital solutions
"We're extremely happy! They've been working relentlessly on both the digital marketing and branding sides for my company. Their team has delivered real value — streamlining our digital solutions and strengthening our brand recognition. Highly recommend if you want serious results."
The firm to work with
"Taxi-webdesign.com is the firm to work with if you want to keep up to high standards. The professional workflows they stick to result in exceptional quality. Important — they help you think with the business logic of your application. Great skills, good communication, and happy with the results."
FAQ
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Book a 30-minute demo and we'll show you GPS, maintenance, compliance and driver scoring using your real vehicles.
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